FAQ: Summer Guest Housing

The University of Texas at Dallas is committed to providing an educational, living and working environment that is welcoming, respectful and inclusive of all members of the University community, regardless of sex, sexual orientation, gender expression and gender identity. Summer Guest Housing Applicants can select from female, male, and mixed gender housing. All applicants who choose to live in mixed gender housing must agree to the following criteria:

• Residents will adhere to all University Housing policies in accordance to Student Code of Conduct, including the Prohibited Discrimination and Sexual Harassment and Misconduct policy.
• Mixed gender units may house students of all biological sexes, gender expressions and identities.
• A welcoming, affirming, and comfortable living environment is contingent upon the effort of all roommates and their guests.
• Residents assist and support roommates and their guests in order to maintain a space that is affirming and comfortable.
• Respect assigned roommates’ different motivations for choosing this living option.
• Residents are encouraged to have open dialogue with parent(s) or guardian(s) about their choice to reside in a mixed gender unit.
• Residents understand they will be removed from the environment if they fail to abide by these standards.

Yes. To make changes or additions to your stay, contact us at rccs@utdallas.edu and we will assist you.

Stoves, refrigerators, ovens, and microwaves are provided in the Canyon Creek Heights units. In University Commons, a micro-fridge and microwave are provided in each suite. A stove, oven, and microwave will be available in the common area. View the What To Bring page for further details.

The beds and mattresses in University Commons and Canyon Creek Heights North are Twin XL. The beds and mattresses in Canyon Creek Heights South are full-sized.

Please contact rccs@utdallas.edu for more information.

Community washers and dryers are located in the Canyon Creek Heights and University Commons lobbies. There is no extra charge to use the laundry facilities; however, laundry detergent is not provided.

The $100 application fee is non-refundable. If you made a payment, there will be no refund upon cancellation after April 15. If you received a housing offer but did not make any payment, you will not have any fees if you do not accept the offer. Email us at rccs@utdallas.edu as soon as possible if you would like to cancel your reservation.

The $100 application fee is non-refundable.

Please refer to the “Decorating / Painting / Wall Hangings” section of the Resident Handbook for room decoration and modification policies.

Yes. You will receive an email with your address one week prior to your move in. You will also receive a mailbox key once you move in.

We ask that mail and packages not be sent to your assigned building prior to checking in. Mail that arrives before you check in may be returned to the sender.

We cannot extend your stay beyond the checkout date listed on your contract. You will need to find other accommodations for the additional days after your checkout date, as our Housing Operations team will be turning over all housing spaces for our fall semester UT Dallas residents. Summer guest housing is only available for the dates listed on this website.

Detailed instructions regarding check-in will be provided via email ahead of your check-in date. A University Housing staff member will be at your building’s front desk from 9 a.m. – 9 p.m. daily to help with the check in process. You will receive your keys and instructions on how to access your housing and other services during check in.

The ability to accommodate room changes depends on our current availabilities. Please email your request to rccs@utdallas.edu.

All spaces are subject to roommates except for our 1×1 floorplan. You will receive information about potential roommates closer to your move in date. You can request to room with someone you know by emailing us at rccs@utdallas.edu.

All roommates assigned by gender and then based on the internship or filed provided in the initial guest housing application.

Any guest is welcome to use the available outdoor swimming pools; however, use of the indoor pool is limited to those who purchase Activity Center access.

Wait until you have all the necessary information, including your driver’s license number and vehicle license plate number, to complete the parking permit registration form. Permits must be purchased directly from the Parking and Transportation Office.

UT Dallas Parking Services does not provide a physical parking pass, decal, or other indicator for its parking permits. Instead, license plates are scanned and checked against the information provided when registering for a parking permit. Make sure to provide accurate information when registering your vehicle!

All amenities including parking, dining services, and activity center access are non-refundable once you have arrived on campus. If you wish to cancel your parking permit registration prior to arriving on campus, contact the Parking & Transportation office directly.

Parking must be purchased separately and directly through the Parking & Transportation Office. It cannot be added to the intern’s Corporate Intern bill.

Once you have the new vehicle information, log in to your parking account through the Parking & Transportation website. To ensure there is no lapse in coverage, email park@utdallas.edu with your updated vehicle information.

Guests staying in Canyon Creek Heights North and Canyon Creek Heights South are permitted to park in the lots adjacent to Canyon Creek Heights. Guests staying in University Commons are permitted to park in the red spaces located in the Vega Hall Lot and Lot T. Please see the Campus Parking Map (pdf) for more details. Please note that parking in any lot or color besides red (indicated at the opening of the parking space) will result in a parking citation.

To organize any parking needs outside of residential lots (Vega Hall Lot, Lot T, and the Canyon Creek Heights-adjacent lots) please contact the University Parking office at park@utdallas.edu.

Payments towards your housing balance can be split using credit cards (excluding Discover cards) or checks. We cannot accept card payments in person, so you will need to pay via the guest housing portal when utilizing a credit or debit card. Checks may be made out to Residential Camps and Conference Services and given to staff when checking in.

Payments Checks should be made out to “Residential Camps and Conference Services” and mailed to the following address:

The University of Texas at Dallas
ATTN: Residential Camps and Conference Services
800 West Campbell Road
Richardson, TX 75080

Please make sure to include the guest’s name and “Intern Housing” in the check’s notes section.

You will receive payment information and instructions to make your payment online via the guest housing portal once the invoice has been issued to you. There is no fee attached to the online payment.

All costs associated with Summer Guest Housing are requited to be paid in full prior to check in. The price for the 31+ Day option is listed as a single, one-time cost for stays lasting 31 days up to 61 days (June 1 through July 31).

Payment plans are not available. The invoice balance is due in full prior to or at check in.

We do not offer discounts for summer housing for corporations. The price varies based on the room selected, and there are additional fees for parking, activity center access, and meal plans when selected. Our rates and application are listed on this site. To estimate the total cost, please use our online calculator. If your corporation is paying the balance for an intern’s summer housing, we need to know to whom we should send the invoice.

Applications are processed starting in mid-March once the summer housing availability is solidified. You will receive an email from rccs@utdallas.edu regarding your application status as soon as it is processed, and then further communication as the application process is completed. Applications received after mid-March are generally processed within two business days.

Residents are allowed one overnight guest in their suite/apartment at a maximum of two nights per month. These visits can be either two consecutive nights or two one-night visits. Visits may not be longer than two consecutive nights. Please refer to the “Guests” section of the Resident Handbook for further information.

Summer guests are encouraged to speak with the Conference Assistants or Peer Advisors at their building’s front desk. If you have additional questions regarding the guest housing program, contact us at rccs@utdallas.edu.