Returning Resident Application

Renewal

The renewal application is for spring University Village and Canyon Creek Heights residents who want to reside in their same room for the upcoming summer and academic year. Residents in Canyon Creek Heights North 2×2 floor plans are not eligible for renewal. Residents who choose to renew are required to live in their current bedroom for the summer 2024 term in order to secure their 2024-2025 housing assignment for the fall and spring semesters. The renewal application is not available to current University Commons residents.

Please note that due to our efforts to house as many students on-campus as possible, University Housing reserves the right to consolidate residents to another room or floorplan if necessary.

Renewal and Summer Housing

The renewal application automatically includes the summer 2024 term in addition to the 2024-2025 academic year. Therefore, students who complete the renewal application are bound by the terms of the housing agreement and cancellation policy.

If a student completes a renewal application and cancels after the conclusion of the renewal process, the summer 2024, fall 2024 and spring 2025 assignment will be canceled and the student will need to move out of their space by no later than May 11, 2024 at 12 p.m. or 48 hours after cancellation notice is given (if after May 11). Cancellation fees will apply.

Renewal Timeline (Jan. 16-19)

The renewal application will be available beginning at 10 a.m. Tuesday, Jan. 16 until 5 p.m. on Friday, Jan. 19. Residents will be able to complete an application at any time during this period. No extensions will be given to renew after the renewal application closes on Friday, Jan. 19 at 5 p.m.

Renewal Instructions

Watch a walk-through video of the renewal application process here.

Log into MyHousing during the renewal period and click on “Housing Application.” If the application is available to the resident, they will see the 2024-2025 academic year selection as an option. Select the 2024-2025 academic year and click, “Save & Continue.” The resident will be directed through multiple application pages. The resident’s application will only be considered complete when they finish all pages of the application, which includes signing the housing agreement. Once complete, the resident will automatically be reserved for housing for the summer 2024, fall 2024, and spring 2025 terms. Specific instructions for completing the application will be available on the MyHousing site prior to, and during, the renewal period.

If you do not wish to renew in the same room or pay for the summer term, do not fill out a renewal application. If you wish to change rooms for the 2024-2025 academic year, please complete a sign up application.

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Sign Up

The sign up application is available to all spring University Housing residents who did not complete a renewal application and would like to apply for the academic year 2024-2025 housing. The sign up application consists of three stages: 1.) intent to sign up 2.) roommate group registration and 3.) room self-selection.

If a student completes a sign up application and cancels their spring 2024 housing, they are no longer eligible for the sign up application for 2024-2025 and their application will be canceled as well. The student will then need to apply for housing through the new resident application which opens on March 11 (tentative) and will need to pay the $100 administrative fee.

Sign Up and Summer Housing

Students will be provided the opportunity to apply for summer housing in the Sign Up application. Summer housing is not guaranteed and is contingent on the student also securing housing for the 2024-2025 academic year. Students will not be allowed to live on campus during the summer unless they have a housing agreement for the fall 2024 semester.

Step 1: Intent to Sign Up (Jan. 29 – Feb. 2)

Watch the Intent to Sign Up walk-through video here.

Current residents eligible for sign up must inform University Housing they intend to participate in the sign up process. The intent to sign up process begins at 10 a.m. on Monday, Jan. 29 and concludes at 5 p.m. on Friday, Feb. 2. Residents may declare their intent at any time during this period. Date and time do not impact priority in the process. No extensions will be given to complete Intent to Sign Up after the period closes on Friday, Feb. 2 at 5 p.m.

Current residents will log into MyHousing during the intent to sign up period and click, “Housing Application.” If the sign up application is available to the resident, they will see the 2024-2025 academic year selection as an option. Select the 2024-2025 academic year and click “Save & Continue.” The resident will be directed through multiple application pages. The resident’s application will only be considered complete if they go through all pages of the application and sign the housing agreement. Specific instructions for completing the application will be available on the MyHousing site during the sign up period.

Sign Up Priority

Every resident who completes the intent to sign up process will be assigned a priority number. The priority number will be used to determine the order for room self-selection. The numbers within each priority group are based on the date and time of the resident’s original application to University Housing. The lower the number, the higher the priority will be for the resident. Each resident will be placed into a level based on the descriptions below. Please note the date and time of intent to sign up does not impact the priority number.

Priority Level	Description	Possible Numbers
Level 1	All McDermott Scholars, residential Terry Scholars, and residential National Merit Scholars.	1-499
Level 2	Current University Commons residents.	500-3,500
Level 3	Current sophomore classification residents.	10,500-13,500
Level 4	Current junior classification residents.	20,500-23,500
Level 5	Current senior classification residents.	30,500-33,500
Level 6	Current graduate classification residents.	40,500-43,500

Step 2: Roommate Groups (Feb. 12-16)

Roommate groups are an opportunity for current residents to select who they want to live with prior to going through the remainder of the process. A roommate group can consist of two-to-four residents. Current residents are not required to create roommate groups.

Groups must be registered in the MyHousing portal between 10 a.m. on Monday, Feb. 12 and 5 p.m. Friday, Feb. 16. The group will be assigned a new priority number based on the average of all group members. Example: If resident A (#4), resident B (#452), resident C (#2100), and resident D (#2200) form a group. All members of this group would have a new priority number.

Note that students who elect to renew or those who did not complete the Intent to Sign Up process will not be eligible for roommate groups. Students applying through the new resident application cannot join a roommate group.

Roommate Group Instructions

Watch the Roommate Group walk-through video here.

Prior to creating a roommate group in the system, residents should determine a group leader. The group leader is responsible for creating and naming the roommate group and selecting the rooms during Step 3: room self-selection. All group members are encouraged to discuss potential situations that could impact a group leader’s decisions while going through the sign up process. This could range from floor plan, to building preference, to what to do if housing is not available for the entire group.

During the roommate group availability period, new pages will be made viewable on the sign up application. When the group leader creates the group, the rest of the group members are able to search and join the roommate group. Groups will be automatically verified each time a change is made. Therefore, it is the group leader’s responsibility to make sure the group is complete before the roommate group formation period expires. No changes to roommate groups will be permitted after the group formation period expires. Group names are viewable to University Housing staff and should be polite/appropriate names. Group names that may be in violation of the Student Code of Conduct will be forwarded to the Office of Community Standards and Conduct. Specific instructions for creating, searching, and joining roommate groups will be made available on the MyHousing site during the sign up period.

Step 3: Room Self-Selection

Prior to the start of room self-selection, residents will be notified via email if they may participate in the room selection process. Residents who completed the intent to sign up pages will be given a room selection time based on their priority number. The room selection time is the date and time applicants will be able to select their room or apartment as a group leader or as an individual.

In the event that all available rooms are selected during the room selection window: students or roommate groups who did not select a room during the self-selection period will be added to a waiting list for housing. As spaces become available, housing offers will then be based on the original priority number of the individual student. Separate waiting lists for different floorplans will not be maintained.

If a student declines or does not respond to an offer for housing, their sign up application will be canceled and will be removed from the waiting list. Those students will then need to reapply for housing through the new resident application. The new resident application will open on Mar. 21, 2024 (tentative) and will require a $100 non-refundable administration fee.

In the event that rooms are still available at the conclusion of the room selection window: students or roommate groups who did not select a room during the self-selection period will have their sign up applications canceled and they will need to reapply for housing through the new resident application. The new resident application will open on Mar. 11, 2024 (tentative) and will require a $100 non-refundable administration fee.

Room Selection Instructions

Watch the Room Selection walk-through video here.

Once the individual resident or group’s room selection time starts, the room selection management page will be made viewable on the sign up application. It is the responsibility of the group leader to assign all residents within the roommate group to a space. All group members should verify that they have been assigned to a room by their group leader. If the group leader does not assign individuals to a space, those individuals will be able to access the page and assign themselves. Residents are not assigned to a space until the group leader or individual have confirmed the space. Specific instructions for selecting a space will be made available on the MyHousing site during the sign up period.

Returning Resident Application FAQ

What is renewal?

Renewal is the process that allows spring University Village and Canyon Creek Heights residents to guarantee their same room for the upcoming summer and academic year. Canyon Creek Heights North 2×2 residents are not eligible to renew in those spaces. Residents must sign a housing agreement that includes the summer 2024 term to be eligible for renewal.

What is sign up?

Sign up is the process that allows current University Housing residents who did not go through renewal to apply for one of the remaining housing spaces available for the upcoming academic year.

How does it work?

Please see the renewal and sign up sections of this webpage for further information.

When do I participate in renewal and sign up?

Renewal takes place 10 a.m. on Tuesday, Jan. 16 until 5 p.m. on Friday, Jan. 19. Sign up takes place from 10 a.m. on Monday, Jan. 29 to the conclusion of room self-selection on Friday, Mar. 1. There are multiple steps in the sign up process. Please see the sign up section for further details.

Are there any priorities for renewal or sign up?

Spring University Village and Canyon Creek Heights residents are eligible for renewal and have priority to guarantee their same space for the upcoming 2024 summer term and 2024-2025 academic year. Sign up priority follows the procedures outlined under the process for sign up. Sign up priority is not based on the date or time stamp of the intent application.

Does my priority change when I form a roommate group?

Yes. Your roommate group’s averaged number will become your new priority number.

What are my chances at receiving housing if I do sign up?

Housing availability is dependent upon the number of residents who participate in the renewal and sign up process. Housing is not guaranteed for those who participate in sign up. However, residents who complete the renewal process are guaranteed housing.

Why do the priority level ranges include more students than necessary to fit within the level?

It is impossible to know year to year which students will decide to participate in Sign Up and which will not. To make sure there is a consistent priority level process each year, University Housing set ranges on priority levels to ensure that there are more than enough priority numbers within a range to satisfy all students who may need to fit within that range.

Will I be able to renew my current space for next year?

You will only be able to renew your space if you are a current University Village or Canyon Creek Heights resident and sign a housing agreement for the upcoming summer 2024 term and 2024-2025 academic year. As a reminder, residents living in Canyon Creek Heights North 2×2 floor plans are not eligible for renewal.

Will I be able to choose my roommates if I participate in sign up?

Residents in roommate groups will be given the same room selection time. The group leader will be responsible for selecting all rooms for the roommate group. If the group leader does not place you in a space, you will be able to assign yourself. Depending on your group’s selection time, a space for all of you may not be available and you will need to select from the remaining available spaces.

I haven’t heard anything about my sign up application. What should I do?

All updates will be sent to your UT Dallas email account. If you have not received any communication and believe you should have, please contact housing@utdallas.edu.

When will I have a definitive answer on whether or not I will receive housing?

Residents who renew their current room will guarantee their space once they sign their housing agreement. Residents who participate in room self-selection and choose a space in University Village and Canyon Creek Heights will receive a housing assignment for that space. Housing assignments for students who secure a room through renewal or sign up will be sent to them in July.

Residents who miss the renewal or sign up process and complete the new resident application will be emailed housing offers based on the housing availability at that time and the preferences they listed in the housing application. If the student accepts that housing offer, their housing assignment will be emailed to them in July.

What should I do if I did not receive an offer for housing?

If you are on the sign up waitlist, we encourage you to seek off-campus housing. As we receive cancellations after the sign up process has been completed, students on the waitlist will receive housing offers based on the original priority number.

What can I do if I did not get the roommates I requested?

Housing will make every attempt to place requested roommates together; however, roommate requests are never guaranteed. There are multiple situations where housing may not be able to place you with your requested roommates including but not limited to availability, mixed gender housing preference, floor plan preferences, timing of housing offer, etc.

How do I cancel my application?

Students who wish to cancel their housing may submit the cancellation request form in the MyHousing portal. If you sign a housing agreement, fees may apply based on the date of cancellation.

If a student completes a renewal application and cancels their spring 2024 housing or the 2024-2025 renewal application after the conclusion of the renewal process, the summer 2024, fall 2024 and spring 2025 assignments will be canceled and you will need to move out of your space by no later than May 11, 2024 at 12 p.m. or 48 hours after cancellation notice is given, (if after May 11). Cancellation fees will apply.

If a student completes a sign up application and cancels their spring 2024 housing, they are no longer eligible for the sign up application for 2024-2025 and their application will be canceled as well. The student will then need to apply for housing through the new resident application which opens on March 11 (tentative) and will need to pay the $100 administrative fee.

How do I know if my application was received?

You can view your application status on the MyHousing portal by clicking on, “Housing Application” and “Application Summary.”

Are there any fees associated with renewal or sign up?

There are no fees associated with the renewal or sign up applications. Residents who wish to reside on campus but did not complete either renewal or sign up may fill out a new resident application. The new resident application requires you to submit a $100 non-refundable housing administration fee.

Can I be reimbursed for fees if I do not receive housing?

There are no fees associated with the renewal or sign up application. If a new resident application is completed, the $100 housing administration fee is non-refundable.

I do not need housing for the 2024-2025 academic year. Can I live on campus during the summer?

No. Summer housing is reserved for students who have secured housing for the 2024-2025 academic year. We would encourage you to seek alternative housing for the summer months if you will not be continuing for the 2024-2025 academic year.